Invoicing for restaurants, cafés and bakeries
Restaurants, cafés, bakeries and bars have a specific invoicing workload: high daily document volume, seasonal revenue swings, and different VAT rates for food and alcohol. While typical retail handles a single rate, hospitality juggles 19% on restaurant services + 23% on alcoholic drinks + 5% on selected takeaway food. On top of that comes eKasa integration for B2C and classic B2B invoices for suppliers and catering clients. Our guide shows what to watch for in invoicing and how to automate the most common mistakes.
What you wrestle with daily.
Four concrete problems almost everyone in this industry hits. You'll find a fix for each below — or the full set in the 1FAKTURA cloud product.
01
Three VAT rates on one invoice
Corporate catering typically includes restaurant services (19%), alcohol (23%) and sometimes packaged non-alcoholic drinks (23%). Manual math across 30 line items = errors in every tenth document.
02
Seasonal revenue swings
Summer terrace, Christmas dinners, Valentine's menus — hospitality runs in regular peaks. Your accountant needs consistent data so a 20%+ swing between months doesn't catch you out at an audit.
03
Catering and B2B events
Corporate orders (company parties, conferences) need a formal invoice with the VAT ID and a 14–30 day due date. eKasa won't cover it — you need a separate B2B document.
04
Tips and meal-voucher tracking
Tips aren't a tax base. Meal vouchers (Doxx, Up) are invoiced separately. The invoice must keep clean records so your accountant doesn't spend the monthly close chasing notes.
Which VAT regime applies.
Reference: § 27 + Annex 7 + 7a of Slovak VAT Act 222/2004 Coll.
Full statute: slov-lex.sk.
Slovak VAT for hospitality combines three rates. Restaurant and catering services (including serving non-alcoholic drinks in the restaurant) are at 19% from 1 Jan 2025 under Annex 7a of VAT Act 222/2004 Coll. Alcoholic drinks (wine, beer, spirits) are always at 23%, regardless of whether they are consumed on-site or sold to go. Selected food sold takeaway can be at 5% — typically bread, milk and selected fresh items per Annex 7. At a B2B catering event all three rates can show up on a single invoice — the generator must distinguish item-by-item and group totals by rate as § 74 of the VAT Act requires. The eKasa cash register handles B2C sales, but a B2B invoice for a corporate client with a VAT ID must be issued separately — in Slovak invoicing software or via our free generator.
Catering for a corporate event (30 attendees)
Three VAT rates on one invoice — the generator groups them automatically per § 74.
| Item | Qty | Price | VAT | Total |
|---|---|---|---|---|
| Catering — starter and main course (30 people) | 1 person | €22.00 | 19 % | €26.18 |
| Non-alcoholic package (coffee, tea, juices) | 1 pc | €4.50 | 19 % | €5.35 |
| White + red wine (12 bottles) | 1 btl | €14.00 | 23 % | €17.22 |
| Delivery and service (4 hours) | 1 hr | €25.00 | 23 % | €30.75 |
| Net subtotal | €65.50 | |||
| VAT total | €14.01 | |||
| Amount due | €79.51 | |||
This is an indicative example. The actual line items and totals depend on the specific engagement and supply type.
Built for your industry.
For an instant start, try the free generator — no signup, no waiting for confirmation emails.
Open the generator →1FAKTURA covers hospitality specifics in four ways. First: per-line VAT rates — combine 19% food, 23% alcohol, and 5% groceries on one invoice without manual math. Second: QR PAY embedded in the PDF — corporate clients pay by scanning instead of retyping the IBAN. Third: recurring invoices for regular B2B clients (monthly catering for the same firm) — template once, future runs are one click. Fourth: UBL 2.1 XML for 2027 — ready for mandatory B2B e-invoicing between VAT payers. For B2C, eKasa stays — invoicing software doesn't replace it, but complements it for the B2B side.
Which 1FAKTURA plan to pick.
For small hospitality venues with 5–20 B2B invoices a month we recommend Plan Start (€0 forever) — enough for catering for 3 regular clients + ad-hoc corporate events. For larger venues with a steady B2B catering business (50+ invoices a month), Plan Lite makes sense — adding unlimited recurring invoices, automatic payment reminders, and Pohoda / Money S3 exports for the accountant.
Frequently asked
about invoicing in this industry.
Something missing? Email us — we answer within 4 hours on a business day.
info@1faktura.skDoes 1FAKTURA work alongside eKasa?+
What's the VAT on restaurant wine in 2026?+
Can I put a single VAT rate on the whole catering invoice to simplify things?+
Is a PDF invoice enough for a catering client?+
How do I invoice for an alcohol delivery B2B into hospitality?+
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